In today’s digital-first world, many government services can be completed online, reducing the need to wait in long queues at offices. If you are looking to get your PAN card quickly without mailing physical papers to Protean’s PAN processing centre, the scan-based e‑Sign method is a convenient option.
This method allows you to upload digital copies of your photo, signature, and supporting documents directly to the Protean eGov Technologies portal. However, the key to a smooth, hassle‑free application lies in having the right documents ready and in the correct format.
In this guide, we will break down exactly what you need to keep handy so you can complete your application quickly and without confusion.
Why Choose the Scanned Document (e-Sign) Route?
When applying for a PAN Card online through portals like Protean eGov Technologies, you usually have options including:
- e-KYC: Uses your Aadhaar data and photo (you can't choose a custom photo).
- Physical: You mail the hard copies.
- Scanned Documents (e-Sign): It allows you to upload your preferred photograph and a clear digital signature while keeping the process entirely paperless.
Essential Document Categories
To apply for a PAN Card, the Income Tax Department requires proof for three specific things. Think of these as the "Big Three":
- Proof of Identity (POI): To prove you are who you say you are.
- Proof of Address (POA): To ensure your physical card is delivered to the right doorstep.
- Proof of Date of Birth (DOB): To verify your age and record it in the tax database.
Pro Tip: If you have an Aadhaar Card, life is much easier! It serves as proof for all three categories (Identity, Address, and Date of Birth).
Detailed List of Accepted Documents (Indian Citizens)
If you don't have an Aadhaar card or prefer to use other documents, here are the most common options you can scan and upload:
Proof of Identity (Select Any One)
- Voter ID Card (with your photo)
- Passport
- Driving License
- Ration Card (must have the applicant’s photo)
- Pensioner Card (with your photo)
- Arms License
Proof of Address (Select Any One)
- Utility Bills: Electricity, Landline, Water, or Gas connection bills (Note: These must not be older than 3 months).
- Bank Account Statement (Less than 3 months old).
- Credit Card Statement (Less than 3 months old).
- Post Office Passbook (carrying your current address).
- Property Registration Document.
- Allotment Letter of accommodation issued by the Government (not more than 3 years old).
Proof of Date of Birth (Select Any One)
- Birth Certificate issued by a Municipal Authority.
- Matriculation Certificate (10th Standard Marksheet) from a recognized board.
- Driving License.
- Marriage Certificate issued by the Registrar of Marriages.
- Domicile Certificate issued by the Government.
Special Requirements for Different Applicants
Not everyone applies as an individual. Here is a quick table for other categories:
| Applicant Type | Key Documents Required |
| Companies | Copy of Registration Certificate issued by the Registrar of Companies. |
| Partnership Firms | Copy of Partnership Deed or Registration Certificate. |
| Trusts | Copy of Trust Deed or Registration Number from Charity Commissioner. |
| LLPs | Copy of Certificate of Registration issued by the Registrar of LLPs |
| HUF (Hindu Undivided Family) | An Affidavit by the Karta stating the names and addresses of all members. |
| Also Read: Latest PAN Card Fees for Correction in India |
Scanning Specifications You Can't Ignore
Since you are using the scanning/uploading method, the technical format of your files is just as important as the information on them. If the file is too big or blurry, the system will reject it.
Photograph:
- Format: JPEG
- Resolution: 200 DPI
- Size: Maximum 50 KB
- Dimensions: 5 cm x 2.5 cm
Signature:
- Format: JPEG
- Resolution: 200 DPI
- Size: Maximum 50 KB
- Dimensions: 2 cm x 4.5 cm
Supporting Documents (ID/Address/DOB Proofs):
- Format: PDF
- Size: Maximum 300 KB per page
Steps on How to Upload it Online
Once you have your documents ready, here is how the flow works:
- Register: Visit the Protean eGov Technologies website and select "New PAN - Indian Citizen (Form 49A)."
- Select Mode: Choose the option "Submit scanned images through e-Sign."
- Fill Details: Enter your personal info (Name, Father’s Name, DOB).
- The Upload: This is where you upload your photo (max 20-50KB), signature (max 10-50KB), and the PDF of your proofs (max 300KB per page).
- Payment: Pay the fee (₹66 for e-PAN via e-Sign in India, or ₹101 incl. taxes if physical card requested).
- Aadhaar Authentication: You will receive an OTP on your Aadhaar-linked mobile number to digitally sign the application. No need to send physical copies!
Common Mistakes to Avoid
Even with a checklist, things can go wrong. Watch out for these pitfalls:
- Signature Issues: Never sign on a patterned or coloured background. Use a plain white piece of paper and a black ink pen.
- The "Father's Name" Rule: Even if a person is married, the Father's Name is usually mandatory on the PAN Do not use your spouse's name unless the form specifically asks for it.
- Expired Documents: Ensure your bank statements or utility bills are less than three months old. An old bill is a guaranteed way to get a "Correction Required" email.
- Name Mismatch: If your name is "Sandeep Kumar" on your Aadhaar but you write "Sandeep K." on the form, the system might flag it. Always stick to the official spelling found on your documents.
Why is the PAN Card So Important?
A PAN (Permanent Account Number) is more than just a piece of plastic. It is a 10-digit alphanumeric identifier that serves several purposes:
- Tax Filing: You cannot file your Income Tax Returns (ITR) without it.
- High-Value Transactions: Buying a car or jewellery worth over a certain limit requires a PAN.
- Opening Bank Accounts: Almost all banks require it for KYC.
- Identity Proof: It serves as a widely accepted identity proof across India.
Conclusion
The instant e-PAN method using Aadhaar is the most efficient way to get your PAN in 2026 for eligible applicants. For scan-and-upload on Protean eGov Technologies, prepare Aadhaar and proofs like a bank statement, plus eSign via Aadhaar OTP, to avoid paperwork and postal delays. Just remember to check those file sizes before you hit "Submit"!
Frequently Asked Questions (FAQs)
Q1: Can I apply for a PAN card without an Aadhaar card?
Yes, you can. You can use other documents like a Voter ID, Passport, or Driving License. However, you will still need a valid mobile number and may need to follow the physical document submission route if you cannot perform an e-Sign.
Q2: How long does it take to get the PAN card after uploading documents?
Usually, a digital e PAN is sent to your email within 2 to 3 working days. The physical card is delivered to your address within 10 to 15 working days.
Q3: My utility bill is 4 months old. Will it work?
No. Address proofs like electricity bills, bank statements, or gas bills must be less than 3 months old from the date of your application.
Q4: What happens if I upload the wrong document?
Your application will be put under "Objection." You will receive an email and SMS notifying you of the error. You will then need to log in and upload the correct document to resume the process.
Q5: Can I use a mobile photo of my documents?
Yes, as long as the photo is clear, well-lit, and converted to the required PDF or JPEG format within the size limits (50KB for photos/300KB for PDFs).
